Privacy

We care about your privacy
As your supplier, Enpro Subsea needs to keep and process information about you in order to fulfil our contractual obligations to you and your company. The information we hold and process will be used for our management and administrative use only.

We will keep and use it to enable us to run the business and manage our relationship with you effectively, lawfully and appropriately, during the duration of your contract or such time as we are registered on your Approved Supplier List (AVL) or acting in the capacity as of a supplier, at the time when your contract ends and after you have left. This includes using information to enable us to comply with the contract, to comply with any legal requirements, pursue the legitimate interests of the Company and protect our legal position in the event of legal proceedings. If you do not provide this data, we may be unable in some circumstances to comply with our obligations and we will tell you about the implications of that decision.

As a Business, we may sometimes need to process your data to pursue our legitimate business interests, for example to prevent fraud, administrative purposes or reporting potential crimes. We will never process your data where these interests are overridden by your own interests.

Much of the information we hold will have been provided by you, but some may come from other sources, such as third party suppliers.

Information we hold and why we need it
We only hold data about you that is necessary for carrying out our contractual obligations as your provider. The sort of information we hold includes correspondence with or about you or your company, for example emails to you about technical issues, project files, customer assets, information needed for processing invoices and contact details.

We need to know this data in order to effectively run our administration as defined in any contract that you have with Enpro Subsea.

Where we are processing data based on your consent, you have the right to withdraw that consent at any time.

What do we do with your information?
We will only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you.

The Company may need to disclose information about its Clients to:

  • expedite a project in accordance with an agreed scope
  • enable the administration of invoicing
  • comply with the Company's legal obligations or assist in a criminal investigation or to seek legal or professional advice in relation to issues, which may involve disclosure to the Company's lawyers, accountants or auditors and to legal and regulatory authorities such as HM Revenue and Customs.

In limited and necessary circumstances, your information may be transferred outside of the EEA or to an international organisation to comply with our legal or contractual requirements. To ensure the security of your data, we have in place safeguards including ensuring any 3rd party suppliers are compliant with GDPR and our own Data and Security Policy.

A copy of any safeguards can be obtained from Tom Bryce, Marketing Director & Data Protection Officer.

How long do we keep your information?
We will delete any personal information within 12 months from being removed from your company's AVL. Any legal information or accounting information may be kept for up to 6 years from the date of the end of your contract or removal from your company's AVL.

If in the future we intend to process your personal data for a purpose other than that which it was collected we will provide you with information on that purpose and any other relevant information.

What do we do with your information?
We will only disclose information about you to third parties if we are legally obliged to do so or where we need to comply with our contractual duties to you.

The Company may need to disclose information about its Clients to:

  • expedite a project in accordance with an agreed scope
  • enable the administration of invoicing
  • comply with the Company's legal obligations or assist in a criminal investigation or to seek legal or professional advice in relation to issues, which may involve disclosure to the Company's lawyers, accountants or auditors and to legal and regulatory authorities such as HM Revenue and Customs.

In limited and necessary circumstances, your information may be transferred outside of the EEA or to an international organisation to comply with our legal or contractual requirements. To ensure the security of your data, we have in place safeguards including ensuring any 3rd party suppliers are compliant with GDPR and our own Data and Security Policy.

A copy of any safeguards can be obtained from Tom Bryce, Marketing Director & Data Protection Officer.

What are your rights? (Right to be forgotten)
Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data. You have the right to request from us access to and rectification or erasure of your personal data, the right to restrict processing, object to processing as well as in certain circumstances the right to data portability.

If you have provided consent for the processing of your data you have the right (in certain circumstances) to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.

You have the right to lodge a complaint to the Information Commissioners' Office if you believe that we have not complied with the requirements of the GDPR or DPA 18 with regard to your personal data.

Enpro Subsea is the controller and processor of data for the purposes of the DPA 18 and GDPR.

Data Officer
If you have any concerns as to how your data is processed you can contact:

Tom Bryce, enquires@enpro-subsea.com , Data Protection Officer at:

Enpro Subsea, 16 Abercrombie Court, Westhill, Aberdeenshire, AB32 6FE.